The total balance hides the problem
The presence of 50 units in the company does not mean that they are available in the client’s branch. Therefore, the warehouse, status and batch must be monitored when needed. Do not use one repository for all sites if the traffic and responsibility are different.
Standardize the item catalog before importing
Choose stable codes, clear units of measurement, and a policy to track batches or serial numbers for the items you need. Repetition of an item with similar names disperses the balance and cost, and may make purchasing an available item seem necessary.
- One code for each physical item.
- Accurately convert package and piece units.
- A transfer document for each transfer between two warehouses.
- Clear powers for disbursement, receipt and inventory.
Inventory is a review process that does not zero out discrepancies
Start with a sample of high-value or high-traffic items, and determine the cutting moment and the responsible person for counting and reviewing. Examine open documents before approving inventory teams; There may be actual movement that has not yet been recorded. Maintain settlement reason and approval path.
Example: Goods in transit
Goods have left the main warehouse and the branch has not yet received them. The status must be clear, not that the quantity disappears or appears available on both sites. Test RedERP's transfer and receipt policy, and determine who confirms the shipment's arrival and how you handle shortages or damage.
Link reorder alerts to actual consumption and appropriate supply time, not to a fixed limit for all items. Review stock items before purchasing; Cash locked in inventory may be more expensive than running out of an item in low demand.